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Automatic way to compress and repair the Microsoft Access database when closing… ..!

Is there a risk that your important access data will be lost due to corruption? If so, then compress and repair the MS-Access application built-in utility tool can help you solve this problem.

With Access, you can compact and repair a database automatically when the database is closed. This can protect the performance or file from corruption problems.

You can either manually or automatically compact or repair the database when the database is closed. To know how to do that, let's take a look at the complete manual solution.

About Repairing and Compacting an Access Database

Microsoft Access or Jet Database require routine maintenance to ensure integrity, efficiency, and reliability. Repairing and compacting an Access or Jet database will do the following:

  1. Organizes and consolidates pages of data, recovers space by deleting and renaming objects.
  2. Updates table and index statistics so that the query optimizer can choose the most efficient query plan.
  3. To select the clustered index from the table, the row of the table is physically rearranged.
  4. It resets the AutoNumber fields with the next available number, meaning it is one higher than the current highest value.
  5. If structural inconsistency is found, the database is repaired.

You can manually repair and compact a database by opening it in Microsoft Access and choosing Compress and Repair from the menu. This saves time and effort by configuring and repairing the database so that it closes every time a database is closed.

What is the need to compact and repair an Access database?

Before deciding on a compact and repair-integrated option, it is important to know what it does or in which case Compact and Repair seems helpful. So, let's take a look

  • Database files grow with use

As you add or update data, or make changes in your Access database design, the size of the Access database increases. Some of this growth comes either from new data or from other sources.

  • Database files can be damaged

If the file is shared over a network, or if multiple users are working directly with the file at the same time, there is little chance that it will be damaged. When users edit data in the memo field, the risk of corruption also increases.

How to Compact and Repair Microsoft Access Database Using Compact When Closing Automatically?

  1. Select the Access Option form

o For Microsoft Access 2010 and 2013, click Options on the File menu.

o For Microsoft Access 2007, click Access Option from Office Button.

  1. Click on the current database on the left.
  2. Check the “Compact on Close” box.

How do I open the database for Access 2003 or earlier?

  1. Click Tools and then Options to open the access option
  2. On the General tab, select the “Compress on Close” check box.

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Limitations and problems of compact on close

Selecting “compact on close” ensures that important maintenance tasks are performed regularly, but there are some limitations:

  1. compact on close increases the time it takes to close the database. It uses significant system resources, which causes delays in doing other work.
  2. Databases are repaired and compressed when they are opened and closed interactively. Linked or back-end databases that are not opened interactively should be repaired and compacted in other ways.
  3. Repairing and compacting would require exclusive access to the database. The multi-user database, you have to be completely convinced that no one has opened the database before repairing or compressing it.

How to Minimize Access Database Corruption and Bloat

Microsoft Access or Jet Database need to be compressed regularly. File server databases such as ACCDB and Access or JET MDB need to be repaired and compacted regularly to maximize performance and reduce access database corruption. Compression eliminates database blobs as data is deleted and added to the database. The Microsoft Access database can be compacted manually using the Access menu. The versions and process of compacting the currently open database or other database are as follows:

  1. MS Access 2013: If the database is open, it will compress the database when selecting the Compact and Repair database. If the database is not open, it will be suggested to select a database from the hard drive and name the compact database. This option can be selected from the Database Tool Ribbon. OR from the File menu select Info and then click the Compact and Repair Database button on the right end.
  2. Microsoft Access 2010: Select the Compare and Repair options from the Database Tool. OR From the File menu, choose Info, then choose the Compact and Repair Database button on the right.
  3. MS Access 2007: Choose the Office Button and then choose Manage and then choose Compact and Repair Database.
  4. Microsoft Access 2003 and earlier: Select Tools, Database Utilities, and then Compact and Repair Database.

How to Recover Data from Corrupt Access Database When Compact and Repair Doesn't Work?

If the above steps fail to repair Microsoft Access database, then the third party software tool MS Access Repair and Recovery Tool can be used to repair Microsoft Access database. With the help of MS Access Repair Tool can repair and restore the corrupted, inaccessible or damaged database. It easily recovers the database from any kind of corruption; It recovers the damaged index, table, relationships, and query. This software also restores password-protected forms or modules.

Step by step tutorial on how to Repair and Recover Corrupt Access File

Are you still having problems? Fix them with Stellar Repair for Access:

This software ensures the seamless repair and recovery of the ACCDB and MDB database and recovers all objects including tables, reports, queries, records, forms and indexes as well as modules, macros etc. Now, fix Microsoft Access issues in 3 easy steps:

  1. Download Stellar Repair for Access with the rating Great on Cnet.
  2. Click the option Browse and Searchto find a corrupted Access database.
  3. Click the button Repairto repair and preview the database objects.

Pearson Willey

Pearson Willey is a website content writer and long-form content planner. He is also an avid reader. So he knows very well how to write engaging content for readers. For him, writing is a growing asset. He loves exploring his knowledge in MS Access and sharing technical blogs.

Categories Fix Corrupt Access FileTags automatic way to compact and repair, compact and repair Microsoft 2007, compact and repair close, compact and repair Microsoft Access 2003 or earlier, compact and repair Microsoft Access 2010, compact and repair Microsoft Access 2013, How to Compact and Repair Microsoft Access Database