How to Check Delhi Country Records Online

Privacy policy

Privacy policy in English
Data protection provisions in German

Privacy policy in English

This privacy statement clarifies the nature, scope, and purpose of the processing of personal data (hereinafter "data") within our online offer and the associated websites, functions and contents as well as external online presences, such as our Social Media Profiles (hereinafter collectively referred to as “online offer”). Regarding the terminology used, such as “processing” or “responsible person”, we refer to the definitions in article 4 of the General Data Protection Regulation (GDPR).

Responsible

GeneXplain GmbH

Am Exer 19b

38302 Wolfenbüttel

Germany

Email Address: [email protected]

Managing Director: Prof. Dr. Edgar Wingender, Dr. Alexander Kel

Imprint: https://genexplain.com/impressum/

Types of data processed:

  • Inventory data (e.g., names, addresses).
  • Contact information (e.g., e-mail, telephone numbers).
  • Content data (e.g., text input, photographs, videos).
  • Usage data (e.g., visited websites, interest in content, access times).
  • Meta / communication data (e.g., device information, IP addresses).

Categories of persons affected

Visitors and users of the online offer (hereinafter we refer to the persons concerned as "users").

Purpose of processing

  • Provision of the online offer, its functions, and contents.
  • Answering contact inquiries and communicating with users.
  • Safety measures.
  • Range measurement / marketing

Terminology used

“Personal data” shall be any information relating to an identified or identifiable natural person (hereinafter referred to as “the person concerned”); an identifiable person is considered to be an individual who, directly or indirectly, can be identified in particular by assigning him / her to an identifier such as a name, identification number, to location data, to an online identifier (eg cookie) or to one or more special features, expressing the physical, physiological, genetic, psychological, economic, cultural or social identity of these natural person.

“Processing” means any operation performed with or without the help of automated procedures or any such series of operations in connection with personal data. The term is broadly defined and includes virtually any handling of data.

“Pseudonymization” means the processing of personal data in such a way that the personal data can no longer be assigned to a specific person without additional information, provided that the additional information is kept separately and technical and organizational measures ensure that the personal data is not assigned to an identified or identifiable natural person.

"Profiling" means any form of automated processing of personal data which consists in the use of these personal data for evaluating certain personal aspects relating to a natural person, especially to analyze or predict aspects relating to work performance, economic situation, health, personal preferences , interests, reliability, behavior, whereabouts or location of this natural person.

The “person responsible” means the natural or legal entity, authority, institution, or other body which, alone or jointly with others, decides on the purposes and means of processing personal data.

"Processor" means a natural or legal person, authority, institution, or other body that processes personal data on behalf of the responsible party.

Relevant legal bases

In accordance with article 13 of the GDPR, we will inform you of the legal basis of our data processing. If the legal basis is not mentioned in the data protection declaration, the following applies: the legal basis for obtaining consent is Article 6 (1) lit. A and article 7 GDPR, the legal basis for processing in order to fulfill our services and to carry out contractual measures and to respond to inquiries is Article 6 (1) lit. b GDPR, the legal basis for processing in order to comply with our legal obligations is article 6 (1) lit. c GDPR, and the legal basis for processing in order to safeguard our legitimate interests is Article 6 (1) lit. F GDPR. In case that vital interests of the person concerned or of any other natural person require the processing of personal data, article 6 (1) lit. D GDPR serves as a legal basis.

Security

We shall, in accordance with article 32 GDPR, considering the state of the art, the implementation costs and the nature, scope, circumstances and purposes of processing, as well as the varying likelihood of occurrence and severity of the risk for the rights and liberties of natural persons, take appropriate technical and organizational measures to ensure a level of protection appropriate to the risk.

Measures include, in particular, the protection of confidentiality, integrity and availability of data by controlling physical access to the data, as well as the access, input, disclosure, availability and separation. Furthermore, we have established procedures to ensure the exercise of the rights of the concerned persons, the deletion of data and the reaction to the data being compromised. We also consider the protection of personal data in the development and selection of hardware, software and procedures, in accordance with the principle of data protection through technical design and data protection-friendly preferences (Art. 25 GDPR).

Cooperation with processors and third parties

If we disclose data to other persons and companies (processors or third parties) as part of our processing, transmit them or otherwise grant access to the data, this is only done on the basis of a legal permission (eg, if a transfer of the data to third parties, as to payment service providers, according to article 6 par. 1 lit. b GDPR is required for the performance of the contract), if you have consented to a legal obligation to do so or on the basis of our legitimate interests (eg in the use of agents, web hosts, etc.).

If we entrust third parties with the processing of data based on a so-called “contract processing contract”, this is done on the basis of article 28 GDPR.

Transfers to third countries

If we process data in a third country (ie outside the European Union (EU) or the European Economic Area (EEA)) or if this happens in the context of the use of third party services or disclosure, or transmission of data to third parties , this only occurs when it is done to fulfill our (pre-) contractual obligations, on the basis of your consent, due to a legal obligation or on the basis of our legitimate interests. Subject to legal or contractual permits, we process or leave the data in a third country only in the presence of the special conditions of art. 44 ff. GDPR process. i.e. processing takes place, for example, based on special guarantees, such as the officially recognized determination of a data protection level corresponding to the EU (eg for the USA by the “Privacy Shield”) or observance of officially recognized special contractual obligations (so- called “standard contractual clauses”).

Rights of the persons concerned

You have the right to request confirmation as to whether relevant data will be processed and the right to information on this data as well as to further details and to a copy of the data in accordance with article 15 GDPR.

You have according to Art. 16 GDPR the right to request the completion of data or the correction of incorrect data concerning you.

You have, in accordance with article 17 GDPR, the right that data shall be deleted immediately or, alternatively, in accordance with article 18 GDPR, the right to require a restriction on the processing of the data.

You have the right to demand to receive the data relating to you which you have provided to us in accordance with article 20 of the GDPR and demand their transmission to other persons responsible.

You shall also have the right, pursuant to article 77 GDPR, to submit a complaint to the competent supervisory authority.

Withdrawal

You have the right to revoke your consent pursuant to article 7 (3) of the GDPR with effect for the future.

Right to Object

You may at any time object to the future processing of the data relating to you in accordance with article 21 GDPR. The objection may in particular be directed against processing for direct marketing purposes.

Cookies and right of objection in direct advertising

"Cookies" are small files that are stored on users ‘computers. Within the cookies, different data can be stored. The primary purpose of a cookie is to store information about a user (or the device on which the cookie is stored) during or after his / her visit within an online offer. Temporary cookies, also called “session cookies” or “transient cookies”, are deleted after a user leaves an online offer and closes his / her browser. In such a cookie e.g., the contents of a shopping cart in an online shop or a login status can be stored. “Permanent” or “persistent” are cookies that remain stored even after the browser is closed. For example, the login status can be saved if the users visit the online offer after several days. Similarly, in such a cookie, the interests of users can be stored, which can be used for range measurement or marketing purposes. “Third-party cookie” means cookies that are offered by other providers than the person in charge of the online offer (otherwise, if it is only their cookies, they are called “first-party cookies”).

We may use temporary and permanent cookies and clarify this in the context of our privacy policy.

If users do not want that cookies are stored on your computer, they will be asked to deactivate the corresponding option in their browser’s system preferences. Stored cookies can be deleted in the system settings of the browser. The exclusion of cookies can lead to functional limitations of the online offer.

A general objection against the use of the information for the purposes of online marketing cookies for a variety of services, especially in the case of tracking, can be declared via the US-American site http://www.aboutads.info/choices/ or the EU side http://www.youronlinechoices.com/. Furthermore the storage of cookies can be avoided by means of their shutdown in the settings of the browser. Please note that you may not be able to use all the functions of this online offer.

Deletion of data

The data processed by us will be deleted or restricted in its processing in accordance with articles 17 and 18 GDPR. Unless expressly stated in the scope of this data protection declaration, the data stored with us will be deleted as soon as they are no longer necessary for their intended purpose and the deletion does not conflict with statutory retention obligations. If the data is not deleted because it is necessary for other and legally permissible purposes, its processing will be restricted. i.e. the data is locked and not processed for other purposes. This applies, for example, to data that must be kept for commercial or tax reasons.

According to legal requirements in Germany, the storage shall be carried out in particular for 10 years pursuant to § § 147 para. 1 AO, 257 para 1 No. 1 and 4, para. 4 HGB (books, records, management reports, accounting documents, trading books, taxation of relevant documents, etc.) and 6 years pursuant to § 257 para 1 No. 2 and 3, para 4 HGB (commercial letters).

According to legal requirements in Austria, the storage is in particular for 7 J according to § 132 para 1 bao (accounting documents, documents / invoices, accounts, documents, business documents, statement of revenue and expenses, etc.), for 22 years in connection with Land and for 10 years for documents relating to electronically supplied services, telecommunications, radio and television services provided to non-entrepreneurs in EU member States and for which the mini-one-stop shop (MOSS) is used.

Business-related processing

In addition, we process

  • contract data (e.g., object of contract, term, customer category).
  • payment data (e.g., bank details, payment history)

from our customers, prospects, and business partners for the purpose of providing contractual services, service and customer care, marketing, advertising and market research.

Contractual services

We process the data of our contractual partners and interested parties as well as other purchasers, customers, principals, clients or contractors (uniformly referred to as “contract partners”) according to article 6 (1) Lit. B. GDPR to provide them with our contractual or pre-contractual services. The data processed, the nature, the scope and the purpose and the necessity of its processing, are determined by the underlying contractual relationship.

The processed data include the core data of our contractual partners (eg, names and addresses), contact data (eg e-mail addresses and telephone numbers) as well as contract data (eg, services used, contract contents, contractual communication, names of contact persons) and payment data (eg, bank details, payment history).

In principle, we do not process special categories of personal data unless these are components of a contracted or contractual processing.

We process data necessary for the establishment and fulfillment of the contractual services and point to the necessity of the processing, if this is not evident to the contracting parties. Disclosure to external persons or companies is only necessary if it is required under a contract. When processing the data transferred to us within the framework of an order, we act in accordance with the instructions of the client and the legal requirements.

As part of the use of our online services, we may store the IP address and the time of the respective user action. The storage takes place based on our legitimate interests, as well as the interests of the users in protecting against abuse and other unauthorized use. These data are in principle not passed on to third parties, unless it is required for the pursuit of our claims pursuant to Article 6 (1) lit. F. GDPR or there is a legal obligation pursuant to Article 6 (1) lit. C . GDPR.

The data will be deleted if they are no longer necessary to fulfill contractual or legal obligations of care, as well as for the handling of any warranty and similar obligations; the necessity of keeping the data is reviewed every three years; otherwise the statutory retention obligations apply.

Administration, financial accounting, office organization, contact management

We process data in the context of administrative tasks as well as organization of our operations, financial accounting, and compliance with legal obligations, such as archiving. We process the same data that we process in the context of providing our contractual services. The processing is based on article 6 (1) lit. C. GDPR, article 6 (1) lit. F. GDPR. Processing affects customers, prospects, business partners, and site visitors. The purpose of and our interest in the processing lies in the administration, financial accounting, office organization, archiving of data, i.e. tasks related to the maintenance of our business activities, the performance of our tasks and the provision of our services. The deletion of data regarding contractual services and the contractual communication corresponds to the information mentioned in these processing activities.

We disclose or transmit data to the financial administration, consultants, such as tax advisors or auditors, as well as other fee offices and payment service providers.

We also store information on suppliers, organizers, and other business partners on the basis of our business interests, e.g. for the purpose of later contact. We store these mainly business-related data in principle permanently.

Registration function

Users can create user accounts. As part of the registration process, the required mandatory information is communicated to users and processed based on article 6 (1) lit. b GDPR for providing the user account. The processed data include in particular the login information (name, password as well as an e-mail address). The data entered as part of the registration will be used for using the user account.

Users can be informed by e-mail about information relevant to their user account, such as technical changes. If users have terminated their user account, their data will be deleted with respect to the user account, subject to a statutory retention obligation. It is the responsibility of the users to secure their data in the event of termination before the end of the contract. We are entitled to permanently delete all data stored by the user during the duration of the contract.

When using our registration functions as well as during the usage of the user account, the IP address and the time of the respective user action will be saved. The storage takes place on the basis of our legitimate interests, as well as the user’s protection against abuse and other unauthorized use. These data are not passed on to third parties in principle, unless it is necessary for the pursuit of our claims or there is a legal obligation pursuant to Article 6 (1) Lit. C GDPR. The IP addresses will be anonymized or deleted after 7 days at the latest.

Contact

When contacting us (e.g. via contact form, e-mail, telephone or via social media), the information provided by the user for the processing of the contact request is processed according to article 6 para. 1 lit. b) GDPR. User information can be stored in a customer relationship management system (“CRM system”) or similar system.

We will delete the requests if they are no longer required. We review the requirement every two years; the statutory archiving obligations also apply.

Hosting and email delivery

The hosting services we use are designed to provide the following services: infrastructure and platform services, computing capacity, storage space and database services, e-mail delivery, security services, and technical maintenance services that we use for operating this online offer.

We, or our hosting provider, process inventory data, contact data, content data, contract data, usage data, meta and communication data of customers, interested parties and visitors of this online offer based on our legitimate interests in an efficient and secure provision of this online offer in accordance with article 6 (1) lit. F GDPR IV m. Article 28 GDPR (conclusion order processing contract).

Collection of access data and log files

We, or our hosting provider, on the basis of our legitimate interests according to article 6 (1) of the Lit. F. GDPR, collects data about each access to the server on which this service resides (so-called server log files) . The access data include the name of the retrieved web page, file, date, and time of retrieval, transferred data quantity, message about successful retrieval, browser type and version, the operating system of the user, referrer URL (the previously visited page) , IP address, and the requesting provider.

LogFile information is used for security reasons (e.g. for the clarification of abuse or fraud), will be stored for a maximum of 7 days and then deleted. Data for which further storage is required for evidence is excluded from the deletion until the final clarification of the respective incident.

Online presence in social media

We maintain online presences within social networks and platforms in order to communicate with the active customers, interested parties and users and to inform them about our services there. When calling up the respective networks and platforms, the terms and conditions as well as the data processing guidelines of their respective operators apply.

Unless otherwise stated in the context of our data protection declaration, we process the data of the users if they communicate with us within the social networks and platforms, e.g. write articles on our online presences or send us messages.

In particular regarding our Facebook page, the following terms apply:

  • rights of persons concerned can be claimed against Facebook Ireland as well as geneXplain,
  • the primary responsibility for handling Insights data according to GDPR rests with Facebook, and Facebook fulfils all duties of GDPR regarding the handling of Insights data,
  • Facebook Ireland will make the essentials of the Page Insights Controller Addendum available to the persons concerned,
  • geneXplain as operator does not make any decision with regard to handling insights data and all other information arising from Art. 13 GDPR, among them legal basis, identity of the responsible person, and duration of storage of cookies on end user devices.

Integration of third party services and content

We use within our online offer based on our legitimate interests (ie interest in the analysis, optimization and economic operation of our online offer according to article 6 (1) lit. F. GDPR) third-party content or service offerings to incorporate their content and services, such as videos or fonts (hereinafter referred to as “content”).

This always requires that the third party providers of this content, recognize the IP address of the users, since they could not send the contents to their browser without the IP address. The IP address is therefore required to display this content. We endeavor to use such content, whose provider uses the IP address only to deliver the content. Third parties can also use so-called pixel tags (invisible graphics, also known as Web Beacons) for statistical or marketing purposes. These “pixel tags” can be used to evaluate the visitor traffic on the pages of this website. The pseudonymous information may also be stored in cookies on the user's device, including technical information on the browser and operating system, referring web pages, visiting time and other information on the use of our online offer, and also be linked to such information from other sources.

Youtube

We integrate videos from the platform “YouTube” of the provider Google LLC, 1600 Amphitheater Parkway, Mountain View, CA 94043, USA. Privacy policy: https://www.google.com/policies/privacy/, OptOut: https://adssettings.google.com/authenticated.

Online meetings, conference calls and webinars via "Zoom"

We would like to inform you below about the processing of personal data in connection with the use of "Zoom".  

Purpose of processing

We use the Zoom tool to conduct conference calls, online meetings, video conferencing, and / or webinars (hereinafter referred to as “Online Meetings”). "Zoom" is a service from Zoom Video Communications, Inc., which is based in the USA.

Responsible

The person responsible for data processing, which is directly related to the conduct of "online meetings", is geneXplain GmbH.

Grade: If you visit the website of “Zoom”, the provider of “Zoom” is responsible for the data processing. However, a call to the website is only necessary for the use of "Zoom" in order to download the software for the use of "Zoom".

You can also use “Zoom” if you enter the respective meeting ID and, if necessary, additional access data to the meeting directly in the “Zoom” app.

If you do not want or cannot use the “Zoom” app, then the basic functions can also be used via a browser version, which you can also find on the website of “Zoom”.

What data is being processed?

When using “Zoom” different types of data are processed. The amount of data also depends on what information you provide about data before or when you participate in an “online meeting”.

The following personal data are the subject of processing:

User details: first name, last name, phone (optional), email address, password (if “single sign-on” is not used), profile picture (optional),

Department (optional)

Meeting metadata: topic, description (optional), participant IP addresses, device / hardware information

When dialing in with the phone: Information about the incoming and outgoing phone numbers, country name, start and end time. If necessary, additional connection data such as .B ip address of the device can be stored.

Text, audio and video data: You may have the option to use the chat, question or survey functions in an “online meeting”. In this respect, the text entries you make will be processed in order to display them in the “Online Meeting” and, if necessary, to log them. To enable video to be displayed and audio played, the data from your device’s microphone and any video camera from the device will be processed accordingly during the duration of the meeting. You can turn off or mute the camera or microphone yourself at any time using the "Zoom" applications.

In order to participate in an "online meeting" or to enter the "meeting room", you must at least provide information about your name.

Scope of processing

We use “Zoom” to conduct “online meetings”. If we want to record “online meetings”, we will inform you transparently in advance and, if necessary, ask for your consent. The fact of recording is also displayed in the “Zoom” app.

If it is necessary for the purposes of logging the results of an online meeting, we will log the chat content. However, this will not usually be the case.

In the case of webinars, we may also process the questions asked by webinar participants for the purpose of recording and following up webinars.

If you are registered as a user at “Zoom”, then reports on “online meetings” (meeting metadata, data on the phone dial-in, questions and answers in webinars, survey function in webinars) can be stored at Zoom for up to a month.

Automated decision-making in the form of Art. 22 GDPR is not used.

Legal bases for data processing

Insofar as personal data of employees of geneXplain GmbH are processed, Section 26 of the German Data Code (BDSG) is the legal basis for data processing. If, in connection with the use of “Zoom”, personal data is not necessary for the establishment, execution or termination of the employment relationship, but is nevertheless an elementary component in the use of “Zoom”, Article 6 (1) lit. f) GDPR is the legal basis for data processing. In these cases, we are interested in the effective conduct of "online meetings".

Furthermore, the legal basis for data processing in the conduct of “online meetings” is Art. 6 sec. 1 lit.b) GDPR, insofar as the meetings are carried out in the context of contractual relations.

If there is no contractual relationship, the legal basis is Art. 6 sec. 1 lit. f) GDPR. Here, too, we are interested in the effective conduct of “online meetings”.

Recipients / Disclosure of Data

Personal data that is processed in connection with participation in “online meetings” will not be passed on to third parties in principle, unless they are intended for disclosure. Please note that content from “online meetings” as well as at personal meeting meetings is often used precisely to communicate information with customers, interested parties or third parties and is therefore intended for distribution.

Other recipients: The provider of “Zoom” necessarily becomes aware of the above-ced data, as far as this is provided for in our order processing contract with “Zoom”.

Data processing outside the European Union

Zoom is a service provided by a provider from the United States. The processing of personal data thus also takes place in a third country. We have concluded a contract with the provider of “Zoom” which meets the requirements of Article 28 GDPR.

An adequate level of data protection is guaranteed, on the one hand, by the conclusion of the so-called EU standard contractual clauses. As a complementary safeguard, we have also implemented our zoom configuration in such a way that only data centers in the EU, the EEA or secure third countries such as .B Canada or Japan are used for the conduct of "online meetings".

Your rights as a person concerned

You have the right to information about the personal data concerning you. You can contact us at any time for information.

In the case of a request for information that is not made in writing, we ask for your understanding that we may require proof from you that you are the person you are posing for.

Furthermore, you have the right to rectification or deletion or to restriction of processing, insofar as you are legally entitled to do so.

Finally, you have a right of objection to the processing within the scope of the legal requirements.

A right to data portability also exists within the framework of data protection regulations.

Deletion of data

We generally delete personal data if there is no requirement for further storage. A requirement may exist in particular if the data is still needed in order to fulfill contractual services, to check and grant or rebut warranty claims and, if necessary, guarantee claims. In the case of statutory retention obligations, deletion is only possible after the expiry of the respective retention obligation.

Right to complain to a supervisory authority

You have the right to complain to a data protection supervisory authority about our processing of personal data.

Modification of this privacy policy for online meetings, conference calls and webinars via “Zoom” of geneXplain GmbH

We revise this Privacy Notice in the event of changes in data processing or other occasions that require it. The current version can always be found on this website.

Download Terms of Service

Data protection declaration in German

This data protection declaration explains to you the type, scope and purpose of the processing of personal data (hereinafter referred to as "data") within our online offer and the associated websites, functions and content as well as external online presences, such as our social media profile (hereinafter collectively referred to as "online offer"). With regard to the terms used, such as "processing" or "person responsible", we refer to the definitions in Art. 4 of the General Data Protection Regulation (GDPR).

Responsible person

geneXplain GmbH
Am Exer 19b
38302 Wolfenbüttel
Germany

Email address: [email protected]

Managing Director: Prof. Dr. Edgar Wingender, Dr. Alexander Kel

Imprint: https://genexplain.com/impressum/

Types of data processed:

- Inventory data (e.g., names, addresses).
- Contact details (e.g., e-mail, telephone numbers).
- Content data (e.g., text input, photographs, videos).
- Usage data (e.g. websites visited, interest in content, access times).
- Meta / communication data (e.g., device information, IP addresses).

Categories of data subjects

Visitors and users of the online offer (in the following we also refer to the persons concerned collectively as "users").

Purpose of processing

- Provision of the online offer, its functions and content.
- Answering contact inquiries and communicating with users.
- Safety measures.
- Reach measurement / marketing

Terms used

“Personal data” is all information that relates to an identified or identifiable natural person (hereinafter “data subject”); A natural person is regarded as identifiable who can be identified directly or indirectly, in particular by means of assignment to an identifier such as a name, an identification number, location data, an online identifier (e.g. cookie) or one or more special features, which express the physical, physiological, genetic, psychological, economic, cultural or social identity of this natural person.

“Processing” is any process carried out with or without the aid of automated processes or any such series of processes in connection with personal data. The term is broad and encompasses practically every handling of data.

"Pseudonymization" the processing of personal data in such a way that the personal data can no longer be assigned to a specific data subject without the use of additional information, provided that this additional information is stored separately and is subject to technical and organizational measures that ensure that the personal data cannot be assigned to an identified or identifiable natural person.

“Profiling” means any type of automated processing of personal data that consists of using this personal data to evaluate certain personal aspects relating to a natural person, in particular aspects relating to work performance, economic situation, health, personal To analyze or predict the preferences, interests, reliability, behavior, whereabouts or relocation of this natural person.

“Responsible” is the natural or legal person, authority, institution or other body that alone or jointly with others decides on the purposes and means of processing personal data.

"Processor" means a natural or legal person, authority, institution or other body that processes personal data on behalf of the person responsible.

Relevant legal bases

In accordance with Art. 13 GDPR, we will inform you of the legal basis for our data processing. If the legal basis is not mentioned in the data protection declaration, the following applies: The legal basis for obtaining consent is Art. 6 Para. 1 lit. a and Art. 7 GDPR, the legal basis for processing for the performance of our services and the implementation of contractual measures Answering inquiries is Art. 6 Para. 1 lit.b GDPR, the legal basis for processing to fulfill our legal obligations is Art. 6 Para. 1 lit.c GDPR, and the legal basis for processing to safeguard our legitimate interests is Art . 6 para. 1 lit.f GDPR. In the event that vital interests of the data subject or another natural person require the processing of personal data, Article 6 (1) (d) GDPR serves as the legal basis.

Safety measures

In accordance with Art. 32 GDPR, taking into account the state of the art, the implementation costs and the type, scope, circumstances and purposes of processing as well as the different probability of occurrence and severity of the risk for the rights and freedoms of natural persons, we make suitable technical and organizational measures to ensure a level of protection appropriate to the risk.

The measures include, in particular, securing the confidentiality, integrity and availability of data by controlling physical access to the data, as well as the access, input, transfer, ensuring availability and their separation. Furthermore, we have set up procedures that ensure the exercise of data subject rights, deletion of data and reaction to data threats. Furthermore, we already consider the protection of personal data during the development or selection of hardware, software and procedures, in accordance with the principle of data protection through technology design and data protection-friendly default settings (Art. 25 GDPR).

Cooperation with contract processors and third parties

If we disclose data to other persons and companies (contract processors or third parties) as part of our processing, transmit them to them or otherwise grant them access to the data, this is only done on the basis of legal permission (e.g. if the data is transmitted to third parties, as is required for payment service providers in accordance with Art. 6 Para. 1 lit. b GDPR), you have consented, a legal obligation provides for this or on the basis of our legitimate interests (e.g. when using agents, web hosts, etc.).

If we commission third parties to process data on the basis of a so-called "order processing contract", this is done on the basis of Art. 28 GDPR.

Transfers to third countries

If we process data in a third country (i.e. outside the European Union (EU) or the European Economic Area (EEA)) or if this happens in the context of the use of third-party services or disclosure or transmission of data to third parties, this will only take place if it happens to fulfill our (pre) contractual obligations, on the basis of your consent, on the basis of a legal obligation or on the basis of our legitimate interests. Subject to legal or contractual permissions, we process or have the data processed in a third country only if the special requirements of Art. 44 ff. GDPR are met. This means that processing takes place, for example, on the basis of special guarantees, such as the officially recognized determination of a data protection level corresponding to the EU (e.g. for the USA through the "Privacy Shield") or compliance with officially recognized special contractual obligations (so-called "standard contractual clauses").

Rights of data subjects

You have the right to request confirmation as to whether the data in question is being processed and to request information about this data as well as further information and a copy of the data in accordance with Art.

You have accordingly. Art. 16 GDPR the right to request the completion of the data concerning you or the correction of the incorrect data concerning you.

In accordance with Art. 17 GDPR, you have the right to demand that the relevant data be deleted immediately or, alternatively, in accordance with Art. 18 GDPR, to request a restriction on the processing of the data.

You have the right to request that you receive the data concerning you that you have provided to us in accordance with Art. 20 GDPR and to request that it be transmitted to other responsible parties.

In accordance with Art. 77 GDPR, you also have the right to lodge a complaint with the competent supervisory authority.

Right of withdrawal

You have the right to revoke your consent in accordance with Art. 7 Paragraph 3 GDPR with effect for the future

Right to object

You can object to the future processing of your data in accordance with Art. 21 GDPR at any time. The objection can in particular be made against processing for direct marketing purposes.

Cookies and right to object to direct mail

"Cookies" are small files that are stored on the users' computers. Various information can be stored within the cookies. A cookie is primarily used to store information about a user (or the device on which the cookie is stored) during or after their visit to an online offer. Temporary cookies, or "session cookies" or "transient cookies", are cookies that are deleted after a user leaves an online offer and closes his browser. Such a cookie can, for example, store the content of a shopping cart in an online shop or a login status. Cookies are referred to as "permanent" or "persistent" and remain stored even after the browser is closed. For example, the login status can be saved if users visit it after several days. The interests of the users can also be stored in such a cookie, which are used for range measurement or marketing purposes. "Third-party cookies" are cookies that are offered by providers other than the person responsible for operating the online offer (otherwise, if they are only their cookies, they are referred to as "first-party cookies").

We can use temporary and permanent cookies and clarify this in the context of our data protection declaration.

If users do not want cookies to be stored on their computer, they are asked to deactivate the corresponding option in the system settings of their browser. Saved cookies can be deleted in the system settings of the browser. The exclusion of cookies can lead to functional restrictions of this online offer.

A general objection to the use of cookies used for online marketing purposes can be made for a large number of services, especially in the case of tracking, via the US website http://www.aboutads.info/choices/ or the EU website http://www.aboutads.info/choices/ : //www.youronlinechoices.com/. Furthermore, cookies can be saved by deactivating them in the browser settings. Please note that you may then not be able to use all of the functions of this online offer.

Deletion of data

The data processed by us will be deleted or restricted in their processing in accordance with Art. 17 and 18 GDPR. Unless expressly stated in this data protection declaration, the data stored by us will be deleted as soon as they are no longer required for their intended purpose and the deletion does not conflict with any statutory retention requirements. If the data is not deleted because it is required for other and legally permissible purposes, its processing will be restricted. I.e. the data is blocked and not processed for other purposes. This applies, for example, to data that must be kept for commercial or tax reasons.

According to legal requirements in Germany, the storage takes place in particular for 10 years according to §§ 147 Abs. 1 AO, 257 Abs. 1 Nr. 1 and 4, Abs. 4 HGB (books, records, management reports, accounting documents, trading books, more relevant for taxation Documents, etc.) and 6 years according to § 257 Paragraph 1 No. 2 and 3, Paragraph 4 HGB (commercial letters).

According to legal requirements in Austria, storage takes place in particular for 7 years in accordance with Section 132 (1) BAO (accounting documents, receipts / invoices, accounts, receipts, business papers, list of income and expenses, etc.), for 22 years in connection with land and for 10 years for documents in connection with electronically provided services, telecommunications, radio and television services that are provided to non-entrepreneurs in EU member states and for which the mini-one-stop-shop (MOSS) is used.

Business related processing

We also process
- Contract data (e.g., subject of the contract, term, customer category).
- Payment data (e.g., bank details, payment history)
by our customers, interested parties and business partners for the purpose of providing contractual services, service and customer care, marketing, advertising and market research.

Contractual services

We process the data of our contractual partners and interested parties as well as other clients, customers, clients, clients or contractual partners (uniformly referred to as "contractual partners") in accordance with Article 6 Paragraph 1 lit. b. GDPR in order to provide you with our contractual or pre-contractual services. The data processed here, the type, scope and purpose and the necessity of their processing are determined by the underlying contractual relationship.

The processed data includes the master data of our contractual partners (e.g., names and addresses), contact details (e.g. e-mail addresses and telephone numbers) as well as contract data (e.g., services used, contract content, contractual communication, names of contact persons) and payment data (e.g., Bank details, payment history).

As a matter of principle, we do not process special categories of personal data, unless these are components of commissioned or contractual processing.

We process data that are necessary for the establishment and fulfillment of the contractual services and point out the necessity of their disclosure, if this is not evident for the contractual partner. Disclosure to external persons or companies only takes place if it is required within the framework of a contract. When processing the data provided to us as part of an order, we act in accordance with the instructions of the client and the legal requirements.

When using our online services, we can save the IP address and the time of the respective user action. The storage takes place on the basis of our legitimate interests, as well as the interests of the users in protection against misuse and other unauthorized use. A transfer of this data to third parties does not take place, unless it is necessary to pursue our claims according to Art. 6 Para. 1 lit. f. GDPR or there is a legal obligation to do so according to Art. 6 Par. 1 lit. GDPR.

The data will be deleted when the data is no longer required to fulfill contractual or statutory duties of care and to deal with any warranty or comparable obligations, whereby the need to store the data is checked every three years; Otherwise, the statutory retention requirements apply.

Administration, financial accounting, office organization, contact management

We process data in the context of administrative tasks as well as the organization of our operations, financial accounting and compliance with legal obligations, such as archiving. In doing so, we process the same data that we process in the context of providing our contractual services. The processing bases are Article 6 Paragraph 1 lit. GDPR, Art. 6 Paragraph 1 lit. Customers, interested parties, business partners and website visitors are affected by the processing. The purpose and our interest in processing lies in administration, financial accounting, office organization, archiving of data, i.e. tasks that serve to maintain our business activities, perform our tasks and provide our services. The deletion of the data with regard to contractual services and contractual communication corresponds to the information given for these processing activities.

We disclose or transmit data to the financial administration, consultants, such as tax consultants or auditors, as well as other fee offices and payment service providers.

Furthermore, on the basis of our business interests, we store information about suppliers, organizers and other business partners, e.g. for the purpose of later contact. We generally store this mostly company-related data permanently.

Registration function

Users can create a user account. As part of the registration, the required mandatory information is communicated to the users and processed on the basis of Art. 6 (1) (b) GDPR for the purpose of providing the user account. The processed data includes, in particular, the login information (name, password and an email address). The data entered during registration will be used for the purpose of using the user account and its purpose.

Users can be informed by email about information that is relevant to their user account, such as technical changes. If users have terminated their user account, their data will be deleted with regard to the user account, subject to a statutory retention requirement. It is up to the users to save their data before the end of the contract if they have canceled. We are entitled to irretrievably delete all user data stored during the term of the contract.

As part of the use of our registration and login functions as well as the use of the user account, the IP address and the time of the respective user action are saved. The storage takes place on the basis of our legitimate interests, as well as the users in protection against misuse and other unauthorized use. This data is generally not passed on to third parties, unless it is necessary to pursue our claims or there is a legal obligation to do so in accordance with Article 6 (1) (c) GDPR. The IP addresses are anonymized or deleted after 7 days at the latest.

contact

When contacting us (e.g. via the contact form, email, telephone or via social media), the information provided by the user is processed to process the contact request and to process it in accordance with Art. 6 Paragraph 1 lit. The user information can be stored in a customer relationship management system (“CRM system”) or a comparable request organization.

We delete the inquiries if they are no longer required. We review the requirement every two years; The statutory archiving obligations also apply.

Hosting and sending of e-mails

The hosting services we use serve to provide the following services: Infrastructure and platform services, computing capacity, storage space and database services, email dispatch, security services and technical maintenance services that we use for the purpose of operating this online offer.

We or our hosting provider process inventory data, contact data, content data, contract data, usage data, meta and communication data from customers, interested parties and visitors to this online offer based on our legitimate interests in an efficient and secure provision of this online offer in accordance with Art. 6 Para. 1 lit.f GDPR in conjunction with Art. 28 GDPR (conclusion of an order processing contract).

Collection of access data and log files

We, or our hosting provider, collect data on every access to the server on which this service is located (so-called server log files) on the basis of our legitimate interests within the meaning of Art. 6 Paragraph 1 lit. The access data includes the name of the accessed website, file, date and time of access, amount of data transferred, notification of successful access, browser type and version, the user's operating system, referrer URL (the previously visited page), IP address and the requesting provider .

For security reasons (e.g. to investigate acts of abuse or fraud), log file information is stored for a maximum of 7 days and then deleted. Data, the further storage of which is necessary for evidence purposes, are excluded from deletion until the respective incident has been finally clarified.

Online presence in social media

We maintain an online presence within social networks and platforms in order to be able to communicate with the customers, interested parties and users active there and to inform them about our services. When calling up the respective networks and platforms, the terms and conditions and the data processing guidelines of their respective operators apply.

Unless otherwise stated in our data protection declaration, we process the data of the users as long as they communicate with us within the social networks and platforms, e.g. write articles on our online presence or send us messages.

The following applies especially to geneXplains' Facebook page:

  • Affected rights can be asserted on Facebook Ireland and geneXplain,
  • The primary responsibility according to the GDPR for the processing of Insights data lies with Facebook and Facebook fulfills all obligations under the GDPR with regard to the processing of Insights data,
  • Facebook Ireland makes the essentials of the Page Insights supplement available to the data subjects,
  • As the operator, geneXplain does not make any decisions regarding the processing of Insights data and all other information resulting from Art. 13 GDPR, including the legal basis, identity of the person responsible and the storage period of cookies on user devices.

The complete Page Insights supplement to the Facebook terms and conditions, to which we refer here, can be found here (downloaded on October 8, 2018).

Integration of services and content from third parties

We use content or service offers from third-party providers within our online offer based on our legitimate interests (i.e. interest in the analysis, optimization and economic operation of our online offer within the meaning of Art. 6 Para. 1 lit. Integrate services such as videos or fonts (hereinafter uniformly referred to as “content”).

This always presupposes that the third-party providers of this content perceive the IP address of the users, since they would not be able to send the content to their browser without the IP address.The IP address is therefore required to display this content. We strive to only use content whose respective providers only use the IP address to deliver the content. Third-party providers can also use so-called pixel tags (invisible graphics, also known as “web beacons”) for statistical or marketing purposes. The “pixel tags” can be used to evaluate information such as visitor traffic on the pages of this website. The pseudonymous information can also be stored in cookies on the user's device and contain, among other things, technical information about the browser and operating system, referring websites, visiting time and other information about the use of our online offer, as well as being linked to such information from other sources.

Youtube

We embed the videos from the “YouTube” platform provided by Google LLC, 1600 Amphitheater Parkway, Mountain View, CA 94043, USA. Data protection declaration: https://www.google.com/policies/privacy/, Opt-Out: https://adssettings.google.com/authenticated.

Data protection declaration for online meetings, conference calls and webinars via “Zoom”

In the following we would like to inform you about the processing of personal data in connection with the use of "Zoom" to inform.

Purpose of processing

We use the Zoom tool to conduct conference calls, online meetings, video conferences and / or webinars (hereinafter referred to as “Online Meetings”). “Zoom” is a service provided by Zoom Video Communications, Inc. based in the United States.

Responsible

The person responsible for data processing who is directly related to the implementation of “online meetings” is geneXplain GmbH.

Note: When you visit the “Zoom” website, the provider of “Zoom” is responsible for the data processing. However, you only need to visit the website to use “Zoom” to download the software to use “Zoom”.

You can also use “Zoom” if you enter the corresponding meeting ID and, if necessary, additional access data for the meeting directly in the “Zoom” app.

If you do not want to or cannot use the “Zoom” app, the basic functions can also be used via a browser version, which you can also find on the “Zoom” website.

Which data are processed?

Different types of data are processed when using “Zoom”. The amount of data also depends on what information you provide about data before or when you go to an “online meeting”.

The following personal data are processed:

User data: First name, last name, telephone (optional), email address, password (if “single sign-on” is not used), profile picture (optional),

Department (optional)

Meeting metadata: Topic, description (optional), participant IP addresses, device / hardware information

When dialing in with the phone: Information about the incoming and outgoing phone numbers, the country name, the start and end time. If necessary, additional connection data such as. B-IP address of the device can be saved.

Text, audio and video data: You have the option of using the chat, question or survey functions in an “online meeting”. In this context, the text entries you have made are processed in order to display them in the “online meeting” and, if necessary, to record them. In order for videos to be displayed and audio to play, the data from your device's microphone and any video camera on the device will be processed accordingly for the duration of the meeting. You can turn off or mute the camera or microphone yourself at any time using the “Zoom” applications.

In order to participate in an “online meeting” or to enter the “meeting room”, you must at least provide information about your name.

Scope of processing

We use “Zoom” to conduct “online meetings”. If we want to record “online meetings”, we will inform you transparently in advance and ask for your consent if necessary. The fact of the recording is also displayed in the “Zoom” app.

If this is necessary for logging the results of an online meeting, we will log the chat content. However, this will usually not be the case.

In the case of webinars, we can also process the questions asked by webinar participants for the purpose of recording and following up webinars.

If you are registered as a user with “Zoom”, reports on “Online Meetings” (meeting metadata, data on telephone dial-in, questions and answers in webinars, survey function in webinars) can be saved with Zoom for up to one month.

Automated decision-making in the form of Art. 22 GDPR is not used.

Legal basis for data processing

As far as personal data is processed by employees of geneXplain GmbH, Art. 26 DES BdSG is the legal basis for data processing. If, in connection with the use of “Zoom”, personal data are not required for the establishment, implementation or termination of the employment relationship, but they nevertheless represent an elementary component in the use of “Zoom”, Article 6 Paragraph 1 lit. ) GDPR is the legal basis for data processing. In these cases we are interested in the effective implementation of “online meetings”.

The legal basis for data processing when conducting “online meetings” is also Article 6 (1) (b) GDPR, insofar as the meetings are carried out in the context of contractual relationships.

If there is no contractual relationship, the legal basis is Art. 6 Para. 1 lit. f) GDPR. Here, too, we are interested in the effective implementation of “online meetings”.

Recipients / disclosure of data

Personal data that are processed in connection with participation in “online meetings” are generally not passed on to third parties unless they are intended for disclosure. Please note that content from “online meetings” as well as in face-to-face meetings is often used precisely to communicate information with customers, interested parties or third parties and is therefore intended for sales.

Other recipients: The provider of “Zoom” will necessarily be aware of the above data, insofar as this is provided for in our order processing contract with “Zoom”.

Data processing outside the European Union

Zoom is a service provided by a provider in the United States. The processing of personal data therefore also takes place in a third country. We have concluded a contract with the provider of “Zoom” that meets the requirements of Article 28 GDPR.

On the one hand, an adequate level of data protection is guaranteed by the conclusion of the so-called EU standard contractual clauses. In addition, we have also implemented our zoom configuration in such a way that only data centers in the EU, the EEA or in safe third countries such as. B Canada or Japan are used to hold “online meetings”.

Your rights as a data subject

You have the right to information desk about the personal data concerning you. You can always contact us for information.

In the event of a request for information that is not made in writing, we ask for your understanding that we can require proof from you that you are the person for whom you are posing.

In addition, you have the right to Rectification or deletion or on restriction the processing, insofar as you are legally entitled to do so.

Finally you have one Right to object against processing within the framework of legal requirements.

A right to Data portability also exists in the context of data protection regulations.

Deleting data

We usually delete personal data if no further storage is required. A requirement can exist in particular if the data is still required to fulfill contractual services, to check and mention or refute warranty claims and, if necessary, to guarantee warranty claims. In the case of statutory retention obligations, deletion is only possible after the respective retention obligation has expired.

Right to lodge a complaint with a supervisory authority

You have the right to register with a Data protection supervisory authority to complain about the processing of personal data.

Changes to this data protection declaration for online meetings, telephone conferences and webinars via “Zoom” by geneXplain GmbH

We revise this data protection declaration in the event of changes in data processing or other occasions that require this. You can always find the current version on this website.